Department: Payroll/ Business Office

Reports: Payroll Director

Exempt Status: Non-Exempt

Pay Grade: 5

No of Days: 236

Position Function/Purpose

This position must interact with the Payroll Director, the Director of Finance, the Chief Financial Officer, and school district employees answering questions regarding payroll and pay information. This position is responsible for data entry of supplemental pay information, deductions and other payroll information on a mainframe computer. This position is called on to consistently produce results in a time-critical environment.

Major Responsibilities

1. Receive calls and answer questions concerning payroll or direct questions to the appropriate individual
2. Dispense payroll forms and answer any questions concerning them
3. Maintain employee files on all regular payroll employees
4. Receive and process employee verifications for all payrolls from the various outside agencies
5. Receive and maintain custody of all non-certified timesheets for any regular payroll employees not set up on Time Clock System.
6. Process weekly reports, review for accuracy and offer support to correct all documentation of employee time on Time Clock System in preparation for weekly closing.
7. Communicate with Personnel and Benefits Department employees any changes, additions or deletions that need to be made to employee information
8. Calculate and process payroll adjustment checks and data entry forms
9. Pull all necessary payroll information requested for the annual audit
10. Process and maintain employee sick leave cards
11. Perform verification of sick leave balances to database
12. Process all direct deposit information for regular payroll employees
13. Correspond with all banks to verify routing and account number information on new direct deposits
14. Process all insurance, credit union and any other deduction changes to the database
15. Balance all deduct adjustments and refunds received from the Benefits Department
16. Enter W4 information and changes on all regular employees
17. Process all information received on Personnel Action forms regarding newhires, rehires, terminations and any other payroll changes
18. Process and balance all supplemental pay information
19.  Responsible for the retention of prior year timesheets
20. Responsible for training all new campus/departmental Time Clock managers in proper Time Clock System procedures and usage
21. Other duties as assigned

Qualification Requirements

1. High School Diploma or GED
2. Previous clerical experience
3. Experience with computerized payroll system and mainframe data entry
4. Work and relate effectively with people
5. Typing and calculator skills
6. Excellent verbal and telephone skills
7. Self-motivated
8. Prior payroll or clerical experience

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations will be made if necessary while performing the duties of this job.

1. Use of fingers
2. Use of eyes
3. Use of ears
4. Moderate lifting
5. Moderate carrying
6. Kneeling
7. Repeated bending
8. Regular attendance required

Equipment used

1. Computer and printer
2. Calculator
3. Telephone
4. Typewriter
5. Copy machine

Work Environment

The environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Normal office environment

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive description of all work requirements and responsibilities. Additionally, the minimum level of education noted as a requirement could be supplemented by commensurate experience and/or certification(s) as determined by the hiring manager.